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Administrative jobs encompass an array of functions. People working in this sector do a wide variety of duties. They and their functions are a vital part of every company. The regular duties consist of general office management, speaking with clients, answering phones, helping an employer, clerical works and others.

Given the broad list of administrative functions, W3global understands the effort of finding correct people for these jobs and has come up with tailored services that ease finding the right people with the proper experience in this field. As administration consists of such wide-ranging works, W3global has earmarked recruiters solely to tap the best talent in this field. The W3g recruiters are masters in finding people for all the varied administrative job roles.

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Although there are varied administrative titles, a few such as administrative assistant, program administrator and administrative secretaries are very common. Each job title has a different role and, this makes it difficult to find a suitable candidate. Nevertheless, with specialized recruitment and staffing company like W3global, it is easy and quick to fill the positions.

The fact that there are many jobs in administration has also led to different wings in the same administrative jobs sector. And at the same time, even jobs with the same title have job functions with a difference.

Common Administrative Job Titles:

Below is the list of common administrative job titles prepared by work type.

Administrative Assistants and Secretaries:

These people carry on a range of clerical and administrative functions. The duties may consist: answering calls, supporting customers, organizing files, preparing documents, and scheduling appointments. A few organizations use these two terms interchangeably. Nevertheless, administrative assistants usually have a greater degree of accountability.

Below are the common jobs titles:
  • Administrative Coordinator
  • Administrative Assistant
  • Administrative Director
  • Administrative Manager
  • Administrative Services Manager
  • Administrative Specialist
  • Administrative Services Officer
  • Executive Assistant
  • Executive Services Administrator
  • Human Resources Administrator
  • Legal Secretary
  • Medical Secretary
  • Program Administrator
  • Program Manager
  • Secretary
  • Senior Administrative Services Officer
  • Senior Executive Assistant
  • Senior Special Events Coordinator
  • Senior Support Assistant
  • Senior Support Specialist
  • Senior Administrative Coordinator
  • Special Events Coordinator
  • Special Programs Coordinator
Bill and Account Collectors:

Followed by the assistants and secretaries are the bill and account collectors. They help in managing and maintaining the companies’ finances. Their day-to-day works consist of receiving payments, recording financial data and arranging money for different chores. They could as well perform other associated clerical duties.

Below are the common job titles:
  • Account Collector
  • Billing Coordinator
  • Bill Collector
Financial Clerks:

Although many of them mistake bill and account collectors with financial clerks, both are different. The latter’s job is accounting, bookkeeping and auditing clerks. These people make and maintain financial records for firms. There are even financial clerks who execute less specified works like financial transactions and assisting customers.

Below are the job titles:
  • Accounting Clerk
  • Bookkeeper
  • Credit Clerk
  • Auditing Clerk
  • Office Support Manager
  • Senior Administrative Analyst
  • Financial Clerk
  • Office Manager
  • Office Support Supervisor
General Office Clerks:

This job performs a wide range of administrative functions. They could answer phones, file records, maintain and type documents and help clients. They could even do some essential bookkeeping and economic transactions.

Below are the job titles:
  • Billing Clerk
  • File Clerk
  • General Office Clerk
  • Contract Administrator
  • Typist
  • Staff Assistant
  • Office Clerk
  • Word Processor
Information Clerks:

These clerks carry on a range of clerical responsibilities. They frequently collect information to assist the business. It might include searching files, retrieving files, or maintenance of records.

Below are the job titles:
  • Data Entry
  • Records Management Analyst
  • Information Clerk
  • Support Specialist
  • Support Assistant
Mail Clerks:

These service clerks receive, sort out, and deliver mails. They may even assist consumers either in person or on the phone.

Below are the job titles:
  • Mail Clerk
  • Mail Clerk Leader
Material Recording Clerks:

These clerks are responsible for tracking product info. They make sure proper shipment of materials, track shipments and also maintain inventory. They record the data both in the office and also in the warehouse.

Below are the job titles:
  • Facility Manager
  • Senior Coordinator
  • Material Recording Clerk

Receptionists carry on large administrative functions. Often, they are the first point of contact for customers and clients. They greet customers, answer phones and questions regarding the organization.

Below are the job titles:
  • Receptionist
  • Client Relations Manager
  • Office Assistant
  • Virtual Assistant
  • Virtual Receptionist

Get in touch with W3global’s specialized administrative jobs recruitment specialists and ease the filling of these posts.